It is a road map to track, add, archive, and remove the documents from the system. Document control is not a set it and forget it thing processes change, documents change. The procedures set forth on this document is in compliance with the company quality management system and relevant international standards. The documented information control procedure defines the methods and responsibilities for controlling documents used to provide work direction or set policy. Management is aware of, and has approved, all documents used by staff to guide them in their work authority all documents specifying procedures. The document control process applies to policies, manuals, standard operating procedures, job aids, templates and supporting documents e. Document control is all to do with transferring information between relevant parties. Sops must use the standard format template and include a standard header on. Writing down how you control documents will make it much easier to train staff and to audit the process, so even though its no longer a required procedure in iso 9001. This is the one that is kept up to date and is the one that is officially authorized if the master document file is managed by software.
The web version of all qms documents and key business processes is the latest version. Creating procedures for engineering document control. Document control is the process used to maintain documents that control the design, operation. The dcc will ensure that the all procedures on the sesd lan and the public access location. The purpose of this procedure is to document the aforementioned activities.
This procedure related to all documents associated with providing evidence of conformity to requirements. The purpose of this procedure is to ensure that those personnel requiring access to project documents will have the most uptodate revisions and are aware of the document control process. The document change control repository dcc provides an out of the box structured methodology that automates the traditional manual document change control procedure. The document control plan is basically a guide or an outline that explains the management procedure of documents, virtual or physical, during the project life cycle. Document control coordinator using the document change request form. The document control coordinator will inform the division managers of the release date of changed documents. Records are a special type of document and shall be controlled according to the. Document control procedure example specification technical. It must not be reproduced in whole or in part or otherwise disclosed without prior written consent. This procedure applies to all ems controlled documents throughout auburn university. Document and records management procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business. Document control and records management process description. These documents have been developed specifically for our institutions and may not be appropriate for implementation in other settings. The sharepoint electronic version is regarded as the.
In the office of the president all internally controlled qms documentation is maintained in electronic format. You must edit this clause to include only the types of documents that exist and are actually used in your company. The author may be the original author, or the person revising the document. After approval, a representative from the department will make the new or revised document available to the campus. Building effective document control in an iso 9001. Document control procedures set the framework for how documents are approved, updated or amended, how changes are tracked, how documents are published internally or externally, and how documents. Document control procedure purpose and application 1. The purpose of this procedure is to document the aforementioned activities, herein after. Establishing which file or print is the master document is essential. A lot of people find document control to be exceptionally tedious. Controlling documents is a key requirement of iso 9001. Documentation and record keeping this chapter explains the importance of documents and record keeping. The qmsp for the control of documents relates to clause 4. Iso 9001 qms manual, procedures, instructions, forms 3 years and as defined by customer order quality assurance 10 finance records 3 years and as.
Documents and records module 16 content sheet 2 content sheet 162. Desired end result of a document control system all documents are in place, upto date and at all appropriate. The official controlled copy of this quality manual is the digitally signed pdf. Examples of documents are listed in appendix f, documents in document.
Document control procedure example free download as pdf file. A document control system provides a method for formatting documents so that they are easily. Equipment manuals regarding the operation, safety, repair or maintenance of equipment used by qnp in the processing of customer orders. The documentation controller publishes the document on the web retaining the same filename and communicates the update to relevant staff. External documents are defined as documents whose origin and control is by a body outside qnp. The external document control list, qms f 24 is able to store a link to the online location of the document. Documentation control process office of the president page 2 rev. The document development checklist at appendix 1 is provided as. Document management is the process of handling documents in such a way that information can be created, shared, organized, and stored efficiently and appropriately. Purpose the purpose of this procedure is to define the process used to control the documents used by the quality management system for technical services.
Overview of documents documents include all the written policies, processes, and procedures of the laboratory. An introduction to document control trust in quality. Xxxs quality manual and our operating procedures are maintained as pdf files and hosted at. It also shows how they differ and recommends the best approaches for developing written. Printed copies of obsolete, external documents that are retained for legal. Document and records management procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements.
Documented information control procedure iso 9001 2015. This procedure applies to all internal and external documentation that are. Procedure for control of documented information trace. Your document control procedure should address responsibility and authority for. Everything from the document control procedures manual itself, to all the documents and files governed by the document control program, are managed within the. The documentation controller publishes the document on the web retaining the same filename and communicates the update to. Document control procedure ideas examples attached.
77 448 1414 1402 407 635 1112 498 482 430 1115 564 1058 1392 895 1145 10 816 141 670 151 1494 319 217 921 1020 1200 1061 782 440 1036 826 246 1270 1126 502 1 1225 1030 1145 1175 664 1336 86